Frequently Asked Questions (FAQ) –
DocuSearch
WHAT IS DOCUSEARCH?
DocuSearch is a unique solution that allows SAP SuccessFactors users to easily search for any document stored in various modules within the platform. It enables searches by document type, subtype, user ID, first name, and last name.
HOW CAN I SEARCH FOR DOCUMENTS USING DOCUSEARCH?
You can search for documents by: Document Type and Subtype: Filter your search by specific document types and subtypes to narrow down results. User ID and Name: Search by user ID, first name, and last name for quick and accurate retrieval of specific documents.
CAN I FILTER SEARCH RESULTS BY DEPARTMENT AND DIVISION?
Yes, for additional precision, you can apply filters for Department and Division. This offers a managerial perspective for This allows you to consolidate search results in one place for easy access and management.
WHAT SUCCESSFACTORS MODULES DOES DOCUSEARCH CONNECT TO?
DocuSearch respects SuccessFactors permissions (Role-Based Permissions – RBP). Access to private content is only granted to authorized persons, ensuring data security and compliance.
WHAT ARE THE KEY BENEFITS OF USING DOCUSEARCH?
Single Source of Truth: Only one source per document, eliminating duplicates and discrepancies. Centralized Access: All documents are accessible in one place, reducing the need to navigate multiple locations within the system. Efficient Search: Powerful filtering options by document type, subtype, user ID, name, Department, and Division. User-Friendly Interface: Minimalist and simple to use, requiring no tutorial.
HOW CAN I VIEW ALL DOCUMENTS RELATED TO A SPECIFIC EMPLOYEE?
You can view all documents related to a specific employee by using the employee’s name or user ID in the search. This will retrieve all documents associated with that employee across various SuccessFactors modules.
HOW DO I GET STARTED WITH DOCUSEARCH?
To get started with DocuSearch, you can schedule a demo to learn how it can transform your document search and management within SAP SuccessFactors.
For more information, reach out to extensions@aktglobal.com or visit the SAP Store.